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Privacy Policy - PhD Tutors
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PhD Tutors Privacy Policy 2018-05-22T19:03:09+00:00

The privacy policy works to protect the privacy and security of the information provided by you. Please note that you are agreeing to the privacy policy below when using phdtutors.co.uk.

In line with our internal processes and systems, this website is designed to comply with the following policies:

– UK Data Protection Act 1998
– EU Data Protection Directive 1995 (DPD)
– EU General Data Protection Regulation 2018 (GDPR)

Data we collect

We do not collect any personal information from a visitor to our sites unless that visitor explicitly and intentionally provides it. Under no circumstances do we collect any personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, health, or sex life. If you are simply browsing our sites, we do not gather any personal information about you.

We will collect information in two principle ways in which you may explicitly and intentionally provide us with, and consent to our collection of certain personal information:

a) From our website
b) From emails, telephone calls and written correspondence for registration or enrolment to our services.

Information that are collected from clients are as follows: Name, telephone number, e-mail addresses, address or location, demographic information, including University subjects, courses .etc., your feedback to us and/or tutors, browser used and IP information.

Information that are collected from service providers are as follows: Name, telephone number, e-mail addresses, address or location, copies of IDs such as driving licence or passport, CVs, CRB/DBS certificates, reference checks, scans/copies of degree certificates and job offers, other information included on the consultant/tutor form, browser used and IP information.

Children online Privacy Protection Act Compliance

We are concerned to protect the privacy of children. Parental consent will be required to process the personal data of children under the age of 16 for online services. We are in compliance with the requirements of COPPA (Children’s Online Privacy Protection Act) we will not intentionally collect any information from anyone under 13 years of age without parental consent.

Data usage

We use the information provided to us to ensure that we cater to your needs and provide you with a better service. We use this information for the following:

  • Record keeping and database maintenance for students and tutors
  • Contact you for the services we provide
  • To improve our products and services as needed
  • To customize the website according to your interests and needs
  • Periodically send promotional emails, newsletters about new products, services, events, special offers, discounts or other information which we think you may find interesting and of relevance to you
  • Better user experience via Google Analytics monitoring
  • Publish your feedbacks anonymously on phdtutors.co.uk and/or any other print, video, TV or web publicity materials as client testimonials
  • When you visit our site, our computers may automatically collect statistics about your visit. This information does not identify you personally, but rather about a visit to our sites. We may monitor statistics such as how many people visit our sites, the user’s IP address, which pages people visit on our site, from which domains our visitors reach our sites, and which browsers people use. We use these statistics about your visit for aggregation purposes only. These statistics are used to help us improve the performance of our Web sites.
  • Collect information on pages that consumers access or visit and consumer trends. This information we collect is used to improve the content of our web pages and the quality of our service, and is not shared with or sold to other organizations for commercial purposes, except to provide products or services that you have requested, when we have your permission, or under the following circumstances or for legal reasons:

1. It is necessary to share information in order to investigate, prevent, or take action regarding illegal activities, suspected fraud, situations involving potential threats to the physical safety of any person, violations of Terms and Conditions of the website, or as otherwise stated by law.

2. We will transfer information about you if Phdtutors.co.uk partners or is acquired by or merged with another company. In such an event, we will notify you before information about you are transferred and becomes subject to a different privacy policy under the new company structure.

Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes. Personal data are retained for maximum period of 10 years from the time of receipt.

Data Storage

Phdtutors.co.uk uses third party vendors and UK hosting partners to provide the necessary hardware, software, networking, storage, and related technology required to run the website. Although Phdtutors.co.uk owns the databases, and all rights to the Phdtutors.co.uk website, you retain all rights to your data. In case of third party vendors that are located in the UK, they comply with the European data protection law and GDPR requirements. For some of our vendors with headquarters or servers outside the European Economic Area (“EEA”), your  Personal information may be transferred to countries outside the EEA including to the United States. These countries may not have similar data protection laws to the EEA If our providers transfers your Personal Information outside of the EEA, it will protect it as described in their Privacy Policy which adheres to the EU – U.S. Privacy Shield Framework (“Privacy Shield”) set forth by the United States Department of Commerce and the European Commission regarding the collection, use, and retention of Personal Information collected from individuals located in the EEA.

Security

We are committed to ensuring that your information is safe and secure. In order to prevent unauthorized access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online. Nonetheless, due to the inherent risks of the Internet we cannot guarantee the protection of such information against loss, misuse or alteration during transmission via the internet. Non-sensitive details (your email address etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems.

Cookie Policy

Our website uses cookies to improve user experience. We will ask you to consent to our use of cookies in accordance with the terms of this policy when you first visit our website. By using our website and agreeing to this policy, you consent to our use of cookies in accordance with the terms of this policy.

A cookie is a small file which can be placed on your computer’s hard drive with the users’ prior permission. Once the user agrees, the file is added and the cookie helps analyze web traffic or lets the user know when the user visit a particular site or product. We may use cookies in the future to record or track user preference and web traffic data to improve our products and services. This will ensure that we tailor our site to improve user experience and tailor it to customer needs. The cookies help us identify the IP address of your computer. They help us confirm your identity when you log into our website, and they help us determine how many people are online.

We use Google Analytics to analyse the use of this website. Google Analytics generates statistical and other information about website use by means of cookies, which are stored on users’ computers. The information generated relating to our website is used to create reports about the use of the website. Google will store this information. Google’s privacy policy is available at: http://www.google.com/privacypolicy.html

Through your Internet browser you can set your computer whether to accept cookies or not. This option can be activated via the tools section of your Internet Explorer. If you refuse a cookie it may prevent the proper operation of the site or even prevent your access to certain areas.

Third-party advertisements and partnerships

Third-party advertising companies and partners are allowed to display products and services of interest and relevance in the form of ads when users visit our website. These companies may use aggregated information (which does not including your name, address, email address or telephone number) about your visits to this and other websites in order to provide advertisements about goods and services of that might be of interest to you.

Your Rights

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
The right to request a copy of the personal data, which we may hold about you;
The right to request that we correct any personal data, if it is found to be inaccurate or out of date;
The right to request your personal data is erased, where it is no longer necessary to retain such data;
The right to withdraw your consent to the processing at any time, where consent was your lawful basis for processing data;
The right to request that we provide you with your personal data and where possible, to transmit that data directly to another data controller (known as the right to data portability), (where applicable, i.e. where the processing is based on consent or is necessary for the performance of a contract with the data subject and where the data controller processes the data by automated means);
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
The right to object to the processing of personal data, (where applicable i.e. where processing is based on legitimate interests, or the performance of a task in the public interest/exercise of official authority).

For any request to access, rectify, change or delete your data, we will respond within 14-30 working days from the time we have received your request.

Your Consent

By using our site, you consent to this privacy policy.
Your personal information will not be used for any unrelated purpose without your consent. By disclosing your personal information to us, by using this website or by telephone or written correspondence, you consent to the collection, storage and processing of your personal information by phdtutors.co.uk.

Changes and notifications

Phdtutors.co.uk may periodically update this policy. We will notify you about significant changes in the way we treat personal information by sending a notice to the email address provided by you or by placing a prominent notice on our site. We keep this Privacy Policy under regular review. This Privacy Policy was last updated on 22.05.2018.

Questions

If you have any questions or would like to request information about our privacy policy you can email us at contact@phdtutors.co.uk.

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